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​Adm​inistrative Calendar

2019 - 2020

This calendar shows administrative events of note for the college campus. Please visit the academic calendar for academic event information.


Note: Calendar subject to change.​

JULY ​ ​
31 Wednesday Past due balances prior to Fall 2019 e-mailed
​ ​ ​
AUGUST ​ ​
1 Thursday Summer Session II payroll checks available
6 Tuesday Fall bills due
8 Thursday Transfer student orientation begins
9 Friday Past due balances prior to Fall 2018 dropped and e-mailed
12 Monday Victory Day (college closed; library closed)
13 Tuesday New and transfer student orientation begins
13 Tuesday Summer Session II grades due
15 Thursday Fall registration begins for non-degree undergraduate students
16 Friday Library reserve list for fall semester due in library from faculty
19 Monday Regular work hours (8:30am - 4:30pm) resume
20 Tuesday New Faculty Orientation
20 Tuesday Reminder notice sent to students without payments
21 Wednesday Opening Convocation
23 Friday Fall waiver registration for National Guard (STEP Program), senior citizens & students with unemployment waivers.
23 Friday RIC Council Executive Meeting-Roberts Hall 400
26 Monday Fall semester classes begin
27 Tuesday Bills processed and e-mails sent
28 Wednesday First Year Convocation
30 Friday Deadline for Vice Presidents to return PSA sabbatical proposal to applicant if information is sufficient
​ ​ ​
SEPTEMBER ​ ​
2 Monday Labor Day (college closed, library closed)
2 Monday Last day to add without permission from department, students may still drop classes 
without permission
6 Friday Committee Chairs' Luncheon
9 Monday Last day to add courses or drop a course without a charge
12 Thursday Resubmission of PSA sabbatical proposal by applicant to Vice Presidents if information was returned as insufficient
26 Thursday Bills processed and e-mails sent
27 Friday Per Clery Act, annual report published by Security & Safety
27 Friday RIC Council Meeting-Student Union 307
​ ​ ​
OCTOBER ​ ​
7 Monday Faculty sabbatical requests from deans to Provost/VPAA
8 Tuesday Spring book & supply order due to Book Store Manager
9 Wednesday Monday classes meet
11 Friday RIC Council Meeting-Student Union 307
14 Monday Columbus Day (college closed, library open -- holiday hours)
14 Monday Vice Presidents to forward all PSA sabbatical applications to president with recommendations
16 Wednesday Monday classes meet
17 Thursday Tentative list of available courses for next SPRING semester circulated to adjuncts
19 Saturday Emergency Make-up day (if needed and so designated by administration)
23 Wednesday Mid-semester grades due by noon
25 Friday RIC Council Meeting
26 Saturday Spring book orders on-time due date
26 Saturday Report open textbook adoptions
28 Monday Bills processed and e-mails sent
30 Wednesday Priority registration begins for degree students
TBD TBD RIC Council Executive Committee Meeting
​ ​ ​
NOVEMBER ​ ​
1 Friday Deans forward tentative list of promotion and/or tenure candidates to Provost/VPAA
1 Friday Last day to withdraw from courses without permission
4 Monday Spring/Early Spring registration begins for degree candidates
8 Friday RIC Council Meeting
11 Monday Veterans Day (college closed, library open-holiday hours)
12 Tuesday Advancement Application for SPRING semester due
12 Tuesday Spring registration begins for degree students
13 Wednesday Admissions deadline for spring freshman, transfer, readmit and performance-based admission applications
15 Friday Final changes to summer course schedule due
15 Friday RIC Council Meeting-Faculty Center Main Dining Room
15 Friday Report open textbook adoptions
15 Friday Spring/Early Spring Textbook Orders Due
16 Saturday Emergency Make-up day (if needed and so designated by administration)
26 Tuesday Final day for Tuesday classes only
28 Thursday Presidential Scholarship priority consideration deadline for incoming freshmen
28 Thursday Tentative next SPRING course assignment sent to adjuncts in writing
28 Thursday Thanksgiving recess beings
29 Friday Tenure and/or promotion portfolio to chair and Departmental Advisory Committee
TBD TBD RIC Council Executive Committee Meeting
​ ​ ​
DECEMBER ​ ​
2 Monday Classes Resume: Early Spring registration begins for non-degree students (contact Records Office)
2 Monday Early Spring registration begins for non-degree students
3 Tuesday Spring registration opens for non-degree, graduate students
4 Wednesday Bills processed and e-mails sent
6 Friday President to inform PSA applicants of decision on sabbatical requests
7 Saturday Emergency Make-up day (if needed and so designated by administration)
9 Monday Fall semester classes end
9 Monday Last day to submit work for incomplete grades
10 Tuesday Reading Day
11 Wednesday Adjunct sign, date and return SPRING list to dept. chair
11 Wednesday Final examinations begin
12 Thursday Adjunct courses assigned for next SPRING semester
13 Friday RIC Council Meeting-Faculty Center Main Dining Room
17 Tuesday Final examinations end
17 Tuesday Report open textbook adoptions
18 Wednesday Notice of HBS acceptance for children of RIC faculty - Kindergarten
18 Wednesday Make-up date for final examinations
20 Tuesday Early Spring waiver registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers
23 Monday Fall semester grades due by noon
25 Wednesday Christmas Day observed (college closed, library closed)
26 Thursday Fall semester grades due by noon
30 Monday Early Spring classes begin
TBD TBD RIC Council Executive Committee Meeting
​ ​ ​
SPRING SEMESTER​ 2020 ​ ​Note: Calendar subject to change​
​ ​ ​
JANUARY ​ ​
1 Wednesday New Year's Day observed (college closed, library closed)
1 Wednesday Check progress toward annual goals
1 Wednesday Deadline for Curriculum Committee action reports to Office of Communications and Marketing
2 Thursday Spring bills due
3 Friday Library reserve list for Spring semester due in library from faculty
3 Friday Students with past due balances prior to Spring 2019 notified
9 Thursday New student orientation begins
3 Friday Library reserve list for Spring semester due in library from faculty
3 Friday Students with past due balances prior to Spring 2019 notified
7 Tuesday Bill reminder e-mail sent
7 Tuesday Graduate School Open House
7 Tuesday Students with past due balances prior to Spring 2019 sent reminder
8 Wednesday Students with past due balances prior to Spring 2019 dropped and e-mailed
9 Thursday Graduate School Open House snow date
13 Monday Alumni Awards nomination deadline
13 Wednesday Spring registration begins for non-degree, undergraduate students
14 Tuesday Notice of HBS acceptance for children of RIC faculty - Pre-school; all other grades - rolling admissions
17 Friday Draft #2 of fall course schedule returned to chairs and deans
17 Friday Early spring classes end
17 Friday Spring  registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers
20 Monday Martin Luther King Jr. Day observed (college closed, library closed)
21 Tuesday Spring semester classes begin
22 Wednesday Bills processed and e-mails sent
24 Friday Final changes to fall course schedule due in Scheduling Office from Deans
27 Monday Last day for adding courses without department permission; students may still drop
classes without permission
28 Tuesday Chair consults with DAC; writes summary description of individual's contribution, statement relating to individual's status regarding tenure, and specific recommendations on promotion and tenure.
28 Tuesday Chairs notified of Cap and Gown Awards selection process by Commencement Coordinator
30 Thursday Admissions deadline for PEP applications
30 Thursday Chair submits evaluation by chair and DAC to faculty member and meets with person.  Faculty member signs evaluation and recommendation form (not implying agreement) and may append comments
30 Thursday Financial aid deadline for new freshman and continuing students
31 Friday RIC Council Executive Committee Meeting-Roberts Hall 400
​ ​ ​
FEBRUARY ​ ​
3 Monday Chair submits package, forms, and recommendation to dean
3 Monday Chairs submit faculty evaluations (including tenure and promotion packages and recommendations) to Deans/Library Director
3 Monday Consideration of faculty for salary increments, promotion, tenure, and non-renewal
3 Monday Deadline for selection of department chairs by president for vacancies occurring July 1
3 Monday Last day for adding or dropping courses without a charge
13 Thursday Deans provide letters and recommendations to candidates prior to offering to meet with each tenure and/or promotion candidate to discuss reviews and recommendations
14 Friday RIC Council Meeting
17 Monday Deans provide portfolios and all recommendations to Provost/VPAA and meet individually with the Provost/VPAA to discuss tenure and promotion candidates of each school
17 Monday President's day NOT OBSERVED. College operates on a normal basis
21 Friday Bills processed and e-mails sent
22 Saturday Emergency Make-up day (if needed and so designated by administration)
24 Monday President's mid-year review
24 Monday Summer session registration begins for degree students
27 Thursday Notification of faculty who are to be offered summer session contracts
28 Friday RIC Council Executive Committee Meeting
​ ​ ​
MARCH ​ ​
2 Monday Summer Session registration begins for non-degree candidates
3 Tuesday Summer book & supply orders due to bookstore manager
3 Tuesday 3.5 Society Induction ceremony Management
9 Monday Spring recess begins
9 Monday Tentative list of available course for next FALL semester circulated to adjunct
11 Wednesday Advancement Application for FALL semester due
11 Wednesday HBS Calendar Committee to report recommendations for the next academic year to HBS Principal
11 Wednesday Provost/VPAA submits tenure and promotion recommendations to President
12 Thursday Admissions deadline for fall freshman applications
13 Friday Provost/VPAA submits tenure and promotion recommendations to President
13 Friday Deadline for submission of materials by nominees for the Presidential Award for Excellence in Teaching
16 Monday Classes resume
16 Tuesday Fall 2019 book & supply orders due to bookstore manager
18 Wednesday Mid-semester grades due
20 Friday RIC Council Meeting-Faculty Center Main Dining Room
21 Saturday Emergency Make-up day (if needed and so designated by administration)
25 Wednesday Bills processed and e-mails sent
25 Wednesday Fall priority registration begins for degree candidates
27 Friday Deadline for chairs to submit selections of Cap and Gown Day Award recipients to the Commencement Coordinator
27 Friday Last day to withdraw from classes without permission
27 Friday RIC Council Executive Committee Meeting-Roberts Hall 400
30 Monday Application deadline for financial aid – Summer Sessions
30 Monday On-line college catalog routed to and reviewed by chairs, deans and directors
(Information pages)
​ ​ ​
APRIL ​ ​
2 Wednesday Deadline for return of initial retention/salary increments/promotion/tenure action by President to department chair in cases where an administrator had rejected/modified department chair's recommendation to the disadvantage of the faculty member
2 Wednesday President acts on tenure and promotion and notifies faculty and chair; faculty may seek 
reconsideration by President within 10 working days.
3 Thursday President notifies faculty of promotion and tenure actions (or earlier)
3 Thursday Accepted Students Day
6 Monday Fall registration begins for degree students
6 Monday Report open textbook adoptions
9 Thursday President may fill department chair vacancies after this date if departmental nominees were not acceptable
11 Saturday Post-Marked Financial Aid deadline for new transfer &re-admit & grad students
11 Saturday Tentative list of available course for SUMMER SESSION I & II circulated to adjunct
13 Monday Summer chair appointment notices sent
16 Thursday Final action of President on retention/salary increments/promotion/tenure in cases where department chair's recommendations not accepted
17 Friday RIC Council Meeting-Faculty Center Main Dining Room
20 Monday Comments/revisions of on-line college catalog are returned by academic and administrative heads (Information pages)
22 Wednesday Bills process and e-mails sent
25 Saturday Emergency make up day (if needed and so designated by administration)
27 Monday Fall registration begins for non-degree graduate students
27 Monday Fall book orders on-time due date
27 Monday Last day to submit work for Incomplete grades
27 Monday Spring course schedule planning materials to chairs and deans
27 Monday Tentative next FALL course assignment sent to adjuncts in writing
28 Tuesday Admissions enrollment deposit deadline for admitted freshmen
29 Wednesday Cap and Gown Convocation
​ ​ ​
MAY ​ ​
1 Friday RIC Council Executive Committee Meeting-Roberts Hall 400
4 Monday Last day of classes
4 Monday Fall registration begins for non-degree graduate students
5 Tuesday Reading Day
6 Wednesday Final examinations begin
8 Friday RIC Council Meeting-Faculty Center Main Dining Room​
12 Tuesday Final examinations end
13 Wednesday Senior grades due by 4:00pm
15 Friday All other grades due by 4:00pm
15 Friday Summer Session I waiver registration for National Guard (STEP Program), senior citizens, 
and students with unemployment waivers
16 Saturday Graduate/Undergraduate Commencement
17 Friday Last day for adding  courses without department approval or dropping courses without a 
charge (Summer Session I)
18 Monday Summer Session I begins
22 Friday Last day for adding  courses without department approval or dropping courses without a 
charge (Summer Session I)
25 Monday Memorial Day (college closed, library closed)
​ ​ ​
JUNE ​ ​
26 Friday Summer Session I ends;  Summer Session II waiver registration for National Guard
(STEP Program), senior citizens, and students with unemployment waivers
29 Monday Summer Session II begins
30 Tuesday Summer Session I grades are due by 4:00pm
​ ​ ​
JULY ​ ​
6 Monday Independence Day (college closed, library closed)
6 Monday Last day for adding courses without department approval, or dropping courses without a 
charge (Summer Session II)
​ ​ ​
AUGUST​ ​ ​
7 Friday Summer Session II ends
10 Monday Victory Day – (college closed, library closed)
12 Wednesday Summer Session II grades are due by 4:00pm​


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Page last updated: February 03, 2020