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RIC > Institutional Research and Planning > What Does IR Do

What Does IR Do?

Data Management: The office helps to ensure the accuracy, consistency, and usability of the college’s data for a variety of purposes. We also create and maintain the official files for reporting, research, and analysis.

Internal Reporting: generates standard reports each term to keep the campus community informed on key trends regarding enrollment, course taking patterns, faculty, etc.; also responds to ad hoc requests for data from internal constituencies.

External Reporting: Takes responsibility for ensuring that that college meets its external reporting requirements to the Federal government, state, accrediting agencies, and other organizations; completes or assists with a variety of surveys for such entities; responds to ad hoc requests from external constituencies when appropriate.

College Guide Surveys: completes surveys for a variety of publications that prospective students use in selecting colleges, including publications that rank institutions.

Survey Research: conducts institution-wide surveys of students, staff, and other constituencies on a variety of topics to support planning and assessment; manages the college’s survey research policy and assists other offices/units in developing and administering surveys that are approved through the policy.

Accreditation & Assessment: supports accreditation and assessment at the institutional, department, and program level

Environmental Scanning: gathers, maintains, and analyzes information on the college’s external context, including state legislation, labor market trends, competitor institutions, etc.

Institutional Representation: represents the college in a number of organizations related to research and higher education policy.

Page last updated: October 21, 2020

Project	Time of Year Completed
Admissions: Create Official Term files	Last day of add/drop each term (Fall & Spring)
CASBO (Committee on Administration Systems & Business Operations)—Associate Director is a member	Monthly
CIP (Classification of Instructional Programs) Codes—Assign and maintain for RIC	On-going
Completions—Create official annual files	July
Course & Enrollment—Create official term files	Last day of add/drop each term (Fall, Spring, Summer)
Data Governance Council—Director co-chairs	Ongoing
Data Integrity Committee—Associate Director chairs	Ongoing
Employee—Create official file from data obtained from HR	November
Faculty Load—Create official file	Middle of fall and spring terms, dependent on payroll.
Faculty Salary—Create official file jointly with HR	October
Grades and Credits—Create official end-of-term files	Six weeks after the end of each term
OPC (Office Rhode Island Office of the Postsecondary Commissioner) Data Warehouse—Create and send files	As requested

Project	Time of Year Completed
Ad hoc requests—Respond to request for data from variety of institutional constituencies	On-going
Enrollment Projections	Fall: July/August Spring: December
Enrollment Tracking (via business intelligence dashboards and reports)	Fall: September Spring: November-January Summer: April-June
Fact Book	Spring term
Narrative Enrollment Report	Fall: Late September/Early October Spring: February Summer: July
Narrative reports on specific survey results	As requested
Narrative reports on topics (Retention, Transfer students, etc.)	As requested
Official Census Report	Fall: Late September Spring: Mid-February
Quick Facts	November
Retention Report	November

Project	Time of Year Completed
AAUP (American Association of University Professors) Faculty Compensation Survey	December
APRA (Access to Public Records Act) Process for non-financial requests	On-going
Ad hoc requests—Respond to requests for data from external constituencies.	On-going
CSWE (Council of Social Work Education) Annual Survey of Social Work Programs	January
CUPA (College and University Personnel Association) Compensation Surveys -(Administrative, Faculty, and Professional Staff)	December/January
IPEDS (Integrated Postsecondary Education Data System) Fall Collection (Institutional Characteristics, Completions, 12-Month Enrollment)	October
IPEDS Spring Collection (Fall Enrollment, Finance, Human Resources, Academic Libraries, Admissions)	April
IPEDS Winter Collection (Student Financial Aid, Graduation Rates, 200% Graduation Rates, Outcomes)	February
National and regional surveys (NSF, NEBHE, NCES, etc.)	Depends on survey
NASAD (National Association of Schools of Arts & Design) HEADS (Higher Education Higher Education Arts Data Services) Survey	January
NASM (National Association of Schools of Music) HEADS Survey	January
NECHE (New England Commission of Higher Education) Annual Profile	April/May
OPC Enrollment Report	October
PBN (Providence Business News) surveys	As requested
RI Performance Funding Initiative	November

Project	Time of Year Completed
ACT Graduate	April
ACT Undergraduate	March
College Board	December
Common Data Set	November
Peterson's Graduate	March
Peterson's Undergraduate	February
Princeton Review	March
US News and World Report/td>	April-June
Wintergreen Orchard	April

Project	Time of Year Completed
Alumni Survey, One Year Out, Graduate	June-August (2017-2020)
Alumni Survey, One Year Out, Undergraduate	June-August (2014-2020)
Campus Climate Working Group-Director is a member and office serves as official repository for Campus Climate survey data	On-going
Graduate Student Survey	March-April, (2016, 2017)
Homegrown surveys (to support college/department/unit policies and initiatives, etc.)	As requested
NSSE (National Survey of Student Engagement)	March-April, Every Other Year (2005, 2007, 2009, 2011, 2013, 2015, 2017, 2018)
National Surveys, other -(ECAR, etc.)	As requested
Non-Returning Student Survey	Beginning of each semester (2017, 2018)
Student Census	March-April, Every Other Year (2008, 2010, 2012, 2014, 2016)
Survey of Accepted Students, Freshmen	April-June (2013-2018)
Survey of Accepted Students, Transfers	April-June (2015-2018)
Survey Research Policy—Manage policy for college	On-going

Project	Time of Year Completed
NECHE accreditation support	As requested
Program-level accreditation support	As requested
Program review support	As requested
Administrative policy development process support	On-going
Strategic Budget and Resource Committee (SBRC)—Director is a member	Weekly
Strategic plan support	As requested

Project	Time of Year Completed
External data on demographic, labor market, and other trends	As requested
Institutional peer group—Develop and maintain	On-going
Literature on key higher education issues—Maintain library on office shared drive	On-going

Project	Time of Year Completed
NEAIR (Northeast Association for Institutional Research) Finance Committee—Director is a member	Several times a year
NEAIR Workshop Coordinator—Associate Director is a member	Monthly
NECHE Institutional liaison—Director is a member	On-going
OPC Data Warehouse Steering Committee—Director is a member	On-going
State committees and organizations, other—Director is a member	As requested

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What Does IR Do?

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